• Provide functional and technical expertise to support the HRIS system.

• Perform daily input of all HR data including, employee enrollment, changes and updates, compliance data.  Oversee HRIS data integrity and conducts system audits on a regular basis: maintain required documentation for external auditors.

• Enter all data accurately into system regarding all new hires, employment status changes, HR compliance mandates.

• Liaison for all leadership to assist with HRIS Manager-self-serve processes.

• Liaison for all employees to assist with HRIS employee-self-serve processes.

• Maintain a directory of standard reports for queries using appropriate reporting tools.  Provide reports as requested.

• Provide support to the HR Team as it relates to HRIS systems needs.

• Provide update reports to payroll/finance to assure the payroll is completed with undated status changes information.

• Download by system require data to feed into and support all HR related systems.  (Stromberg, Preview and Paychex).  Maintain accuracy of all data.

• Maintain communicate with software vendors to assist with system problems, upgrades or custom developments.

• Perform other duties as needed.

• Good with details and data entry
• Proficiency with all aspects of computer systems.
• Knowledge of HRIS software preferred (Paychex software)
• 1-2 years of related experience
• Ability to work with minimum supervision & ability to problem solve
• Associate Degree in Computer Science, Business Administration, Finance.  Bachelor Degree preferred.   

To apply:
Please send a resume and cover letter (specifying the position of interest) with salary requirements to:

HR Department
The Institute for Family Health
22 West 19th Street, 8th Floor
New York, NY 10011
Fax: (212) 620-0688
E-mail: hresource@institute2000.org

N/A

• Demonstrates the ability to perform administrative tasks
  • Coordinates and maintains calendar for the VP for Clinical Affairs
  • Establish and maintain office records , documents, and files
    • Develop and/or revises forms for the nursing & operations departments and related administrative functions
    • Acts as resource to staff in meeting standards for Regulatory Compliance
    • Attends meetings, takes and disseminate minutes
    • Coordinate travel arrangement for VP of Clinical Affairs
    • Updates Policies and Procedures manuals
      • Participates in clinical meetings, in-service training, and quality assurance activities when appropriate
      • Tracks and notifies personnel of documentation expiring or not yet received for their personnel file
      • Coordinates BCLS classes, OSHA in-services and referral in-services for all sites
      • Edits Jantek records for processing and managing accrual for Managers
        • Reserve conference rooms, set up agenda and arrange conferences for the VP of Clinical Affairs
        • Prepares, transcribe, types and proofs a verity of memos, reports and correspondences
          • Coordinate Nurse’s Week, Patient Services Appreciation Day & Provider Appreciation  Day
          • Prepares expense report for the VP for Clinical Affairs
          • Coordinate new hire departmental orientation
          • Prepare yearly Clinical Satisfaction Surveys and calculate results
          • Assists in photocopying, distribution of forms, and correspondences
          • Assists with special projects assigned to the VP for Clinical Affairs

• Acts as liaison to Nurse Managers to manage inventory control and nursing operation issues

• Acts as backup to Nurse Managers in the processing of Jantek records

• Provides lunch coverage for Switchboard Operator

 Neonate/Infant  Pediatric  Adolescent  Adult   Geriatric  Not Applicable

N/A

• Is punctual and maintains a satisfactory attendance record.

• Has ability to handle multiple projects and work demands.  Demonstrates flexibility as needed.

• Demonstrates an appropriate professional demeanor and appearance.

• Completes all work in an accurate and timely manner.

• Has the ability to work independently when required

• Ability to assume new assignments

• Shows initiative in learning new skills

• Contributes to a cooperative, friendly, and mutually supportive work environment; A team player

• Communicates efficiently and effectively, both oval and written communications.

• Effective in the appropriate handling of confidential information (discretion).

• Writes legibly, provides written confirmation of all work completed

• Demonstrated good judgment, discretion, and ability to problem solve. 

• Follows up consistently on assigned long-term projects.

• Follows directions in the thorough completion of assigned tasks.

A.  Clinical/Technical/Service

N/A

• Participates and supports the health team in the direct patient care under the supervision of an RN/LPN/NP.

• Demonstrates the ability to perform technical/service/administrative tasks

• Schedules patients appointments

• ·Takes and monitors vital signs.

• Performs heights, weights.

• Performs phlebotomy and finger sticks.

• Performs electrocardiograms.

• ·Performs vision and hearing screening.

• Performs routine maintenance/cleaning of equipment and instruments.

• Responsible for performing complete registration of patient’s clinical, financial and demographic information.

• Maintains patient charts/records/clinic logs and database in health center.

• Notifies appropriate personnel regarding any malfunction in equipment.

• Assists in inventory control for medical supplies.

• Collects specimens.

• Retrieves lab, pathology and diagnostics data from the outside laboratories.

• Translates as needed.

• Provides instruction and information to patients.

• Acts rapidly and calmly during emergencies, initiates CPR and provides the necessary items called for by the team.

• Performs any and all duties involving direct patient care as assigned by the RN/LPN/NP within the framework of the New York State Nurse Practice Act and Policy and Procedures and the organization.

• Provides no-show to providers for review and follow up on no-shows as documented in chart.

• Documents as required by organization’s policy.

• Complies with organization and departmental policies and procedures.

• Chaperones for examinations as indicated by nursing staff and prepares patients for physical examinations as indicated.

• Restocks exam/treatment rooms and monitors inventories of non-biological stock.

• Assists patients with referrals as needed.

• Keep examination rooms neat and clean.

• Ensures that all equipment is sterilized on a weekly basis.

• Performs other duties as deemed necessary by the Nurse Manager.

• Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area.

• Greets and checks in patients and assists them in accessing services in a timely manner.

• Schedules patient appointments in Epic system.  Makes reminder and “no show” calls, and provides schedule information to the practice.  Prints, schedules, and confirms appointments.

• Responsible for performing a complete registration of patient clinical, financial and demographic information into the Epic system.  Responsible for the integrity of the data.

• Verifies insurance coverage.

• Sends correspondence to patients’ residence in order to remind, recall or reschedule appointments.

         Neonate/Infant    Pediatric   Adolescent   Adult   Geriatric 

   group.

   treatment.

• Demonstrates the ability to set priorities and organize work.  Identifies, reports and solves problem effectively.

• Writes legibly and places initials on all work completed.

• Participates in the department’s performance improvement activities.

• Maintains patient/employee confidentiality in the management of information.

• Participates in the development of other staff members.

• Meets regulatory and annual health assessment requirements.

• Identifies learning strengths and needs

• Utilizes learning resources.

• Assists with the orientation of new employees.

• Participates in QI projects as directed by the nurse manager or Supervising Nurse Practitioner

• Attends in-services/conferences and completes regulatory requirements as directed.

• Notifies appropriate staff of patient’s status.

• Helps to maintain a therapeutic and clean environment.

• Follows spoken and written directions and responds appropriately to constructive feedback.

• Completes all necessary forms in an accurate and timely manner.

• Is punctual and maintains a satisfactory attendance record.

• Practices the principles of customer service training.

• Ability to assume new assignments.

• Practices the principles of customer service training.

• Uses proper telephone etiquette.

• Ensures that all patients, visitors and guests, as well as co-workers receive personalized, prompt attention and are treated with receptiveness, dignity and respect.

• Demonstrates good judgment, discretion and ability to problem solve.

• Demonstrates professionalism in attitude, dress, decorum and interactions with patients, clients and co-workers.

• Demonstrates a professional, courteous, and respectful attitude in dealing with   

patients, families, significant others, staff and extended community..

• Practices as a member of the interdisciplinary care team via effective and respectful communication and collaboration.

• May be required to perform other duties as assigned or perform other duties when necessary.

N/A

• Demonstrates the ability to perform clinical/technical/service/administrative tasks.

• Provides patient care in accordance withBethIsraelMedicalCenter’s nursing policies and procedures.Add additional Clinical/Technical/Service/Administrative tasks here.

• Implements nursing care in accordance with the patient’s plan of care.

• Demonstrates competency in performing treatments and procedures.

• Assists in achieving patient’s respiratory needs:

• Performs therapeutic procedures and treatments:

• Demonstrates knowledge of action, dosage and side effects of medications.

• Demonstrates ability to safely administer any medication allowed byN.Y.Statelaw and in accordance with the organization’s policies and procedures.

• Obtains and records:

• Collects specimens and documents:

• Assists other professionals with procedures and treatments.

• Transports specimens as needed.

• Maintains a clean, organized patient care environment.

• Prepares patient for tests and procedures.

• Incorporates measures in delivering care to cost effectively utilize resources of time, people and supplies.

• Initiates CPR and code blue.

N/A

• Coordinates ER referrals.

• Assembles oxygen tanks and suctioning equipment.

• Prepares patient and environment for tests and procedures.

• Documents nursing interventions and patient responses.

• Demonstrates ability to safely administer any medication allowed byN.Y.Statelaw and in accordance withBethIsraelMedicalCenter’s policies and procedures.

• Demonstrates knowledge of action, dosage and side effects of medications.

• Demonstrates knowledge of physiological and psychosocial principles.

• Communicates changes in the patient’s condition to the team members.

• Provides for patients’ safety.

• Implements the learning objectives identified by the registered nurse/health team.

• Provides, when appropriate, instruction to the patient, family or significant other.

• Reports problems encountered in health teaching to the team members.

• Documents evaluation of patient education provided.

• Performs other nursing activities as assigned approved by Nursing.

• Provides the care needed as described in the department’s policies and procedures.

• Performs others nursing activities as assigned approved by Nursing.

• Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational safety, and related criteria, appropriate to the age of the patients served in assigned area.

• Set priorities and delivers care to meet the needs of the patients.

• Practices infection control standards.

• Maintains the privacy and dignity of the patient(s) at all times.

• Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area.

         Neonate/Infant    Pediatric   Adolescent   Adult   Geriatric   Not Applicable

• Adheres to the organization’s policies regarding time and attendance.

• Complies with accepted dress code and maintains a professional image.

• Demonstrates reliability and trustworthiness.

• Manages time and other resources to meet established goals within the agreed upon time frames. 

• Demonstrates flexibility in the acceptance and completion of work assignments.

• Participates in the department’s performance improvement activities.

• Maintains patient/employee confidentiality in the management of information.

• Observes the Health Care System’s compliance policies.

• Utilizes all available resources in the delivery of care and consults appropriately with interdisciplinary nursing team and other appropriate health care providers.

• Adheres to established lines of communication.

• Flexible and adaptive to new or changing requirements and unforeseen situations.

• Provides guidance and support for unlicensed personnel.

• Provides proper notification of absences and tardiness.

• Wears identification badge while at work location.

• Participates in special projects and committees/teams.

• Participates in the development of other staff members.

• Meets regulatory, licensure and annual health assessment requirements.

• Identifies learning strengths and needs.

N/A

• Utilizes learning resources.

• Assumes responsibility of her/his own professional competence through: demonstrating willingness to evaluate own nursing practice, keeping abreast of current nursing literature, and availing self of continuing education programs.Add additional Educational/Professional Development skills here.

• Avails self of educational opportunities to maintain/enhance competence and knowledge in advances of health care delivery.

• Successful demonstration of competence in area of practice.

• Shares knowledge and skills by orientating new staff to health center.

• Demonstrates competence in utilizing information systems.

• Membership in professional and related organizations is expected.

• Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families and significant others.

• Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community.

• Demonstrates a professional, courteous and respectful attitude in dealing with clinical practice staff.

• Provides information to patients, family and significant others regarding community resources and support services.Add additional Communication/Relationship skills here.

• Practices as a member of the interdisciplinary care team via effective and respectful communication and collaboration.

• Reinforces patient education.

• Documents all aspects of nursing care performed according to hospital policy and procedure.

• May be required to perform other duties as assigned or when necessary.

• Organizes and analyzes cost and utilization data provided by health plans to facilitate tracking of shared savings agreements with health plans. 
• Analyzes HEDIS/QARR data provided by Health Plans to facilitate practice site and provider comparative analysis. 

• Using criteria developed by clinical leadership, analyzes EMR and claims data to identify at risk patients who are likely to benefit from provider outreach and care management services. 

• Using criteria developed by clinical leadership, assists in creating a preferred  specialist referral network. Develop information about the Institute’s current list of specialists to identify the most efficient and effective specialists.
• Creates templates for regular production reports and special reports on patient utilization, cost of care and provider practice variation .
•  
• Assists in identifying potential interventions to improve areas of identified deficiencies.

• Prepares monthly clinical operations’ board of director’s report.

• Gathers data to complete the practice site and provider comparative analysis utilization , cost and quality performance reports for  distribution to CDG and CMG.

• Works with health plans to develop multi-payer standardized cost and utilization report templates at the population  and the individual member level.
• Works with outreach team to collect and analyze data related to pay for performance metrics.
• Participates in the CQI meetings and assist with performance analysis as appropriate.

• Observes the Health Care System’s compliance policies.

• Relates effectively with other departments and personnel, as well as to other affiliated organizations (such as managed care organizations.)

• Monitors to ensure consistency in adherence to Organization’s policies and procedures.

C. Educational/Professional Development

• Meets regulatory, licensure and annual health assessment requirements.

• Identifies learning strengths and needs

• Utilizes learning resources.

• Assists in coordinates training of employees.

D. Communication/Relationships

• Demonstrates a professional, courteous, and respectful attitude in dealing with all members of the organization’s staff..  

• Displays courtesy, tact, and patience during interactions with all members of the Institute staff and extended community.

N/A

• Demonstrates the ability to perform clinical/technical/service/administrative tasks.

• Provides patient care in accordance with the Institute for Urban Family Health’s nursing policies and procedures.

• Implements nursing care in accordance with the patient’s plan of care.

• Demonstrates competency in performing treatments and procedures.

• Documents nursing interventions and patient responses.

• Demonstrates ability to safely administer any medication allowed by N.Y. State Law and in accordance with Institute for Urban Family Health’s and Beth Israel’s policies and procedures.

• Demonstrates knowledge of action, dosage and side effects of medications.

• Demonstrates knowledge of physiological and psychosocial principles.

• Communicates changes in the patient’s conditions to the registered nurse.

• Utilizes all available resources in the delivery of care and consults appropriately with interdisciplinary nursing team and other appropriate health care providers.

• Reflects continuous quality improvement in performance.

• Participates in patients/family referrals to Medical Center and community resources under the registered nurse.

• Assures patient safety.

• Implements the learning objectives identified by the registered nurse/health team.

• Provides, when appropriate, instructions to the patient, family or significant other.

• Reports problems encountered in health teaching to the registered nurse.

• Provides information regarding community resources and support services.

• Documents evaluation of patient education provided.

• Monitor and manage inventory of clinical supplies for the practice

• Manages time and attendance for all nursing staff.

• Develops and manages nursing schedule utilizing available resources to ensure adequate staffing

• Acts as point person for all questions related to nursing.

• Assists with the assessment of the physical and psychosocial status of individuals and accurately documents information.

• Obtains and records assessment data so that they are accurate, complete, and accessible.

• Reports any unusual occurrence regarding pts/families to the Provider

• Is able to administer medication and give immunizations appropriately

• Administers medication and immunization in knowledgeable and safe manner.

• Assists providers with diagnostic procedures and treatment inclusive of venopucture and I.V. therapy

• Appropriately provided health teaching and counseling to patients and families.

• Maintains the privacy and dignity of the patient(s) at all times

N/A

• Sets priorities, and delivers care to meet the needs of patients.

• Monitors and facilitates patient flow in the clinic area.

• Assists the health teams during emergencies.

• Supplies and equips work area appropriately

• Maintains a safe environment conducive to patient care.

• Informs the Nurse Manager/Medical Director of need for supplies/equipment

• Assesses the physical environment and reports conditions which impact safety

• Operates equipment and performs all duties in a safe manner.

• Initiates immediate and appropriate action in emergency situations

• Checks for availability, and working order of emergency equipment and supplies.

• Functions in a calm and safe manner during emergency situations.

• Aware of and performs expected role in fire drills, evacuation procedures, and internal/external disaster plan.

• Participates in practice of emergency procedures.

• Practices infection control standards

• Is up to date in infection control, fire, and safety disaster plan.

• Performs phlebotomy functions.

• Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area.

         Neonate/Infant    Pediatric   Adolescent   Adult   Geriatric   Not Applicable

• Adheres to the organization’s policies regarding time and attendance.

• Complies with accepted dress code and maintains a professional image.

• Demonstrates reliability and trustworthiness.

• Manages time and other resources to meet established goals within the agreed upon time frames. 

• Demonstrates flexibility in the acceptance and completion of work assignments.

• Participates in the department’s performance improvement activities.

• Maintains patient/employee confidentiality in the management of information.

• Arrives on duty, and departs at designated times

• Provides proper identification of absences and tardiness.

• Absences and latenesses are within acceptable limits.

• Adheres to nursing department dress code.

• Wears identification badge while at work location

• Observes the Health Care System’s compliance policies.

• Participates in the development of other staff members.

• Meets regulatory, licensure and annual health assessment requirements.

• Identifies learning strengths and needs

• Utilizes learning resources.

• Must be a contributing member of selected committees of the Nursing Service OrganizationsAdd additional Educational/Professional Development skills here.

• Demonstrate a willingness to evaluate own nursing practice

• Keeping abreast of current nursing literature

• Identifies and seeks opportunities to learn

• Attends nurse related educational programs both inside and outside of the institute, and shares info with colleagues.

N/A

• Participates in Continuing Education and other learning experiences

• Shares knowledge and skill by orienting new personnel in the area.

• Availing self of continuing education programs.

• Demonstrates a professional, courteous, and respectful attitude in dealing with patients,

Families and significant others.

• Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community.

• Demonstrates a professional, courteous and respectful attitude in dealing with clinical practice staff.

• Ability to work under pressure

• Flexible and adaptive to new or changing requirements and unforeseen situations.

• Supports and encourages good relations within the unit and with other disciplines/departments

• Demonstrates effective verbal and written communication skills.

• Provides guidance and support to unlicensed personnel

• Works well individually or within a group during crisis/emergency situations

• Submits legible and accurate enrollment and applications

• Adheres to established lines of communication

• Work in a collaborative and cooperative manner with all members of the health care teams.

• May be required to perform other duties as assigned or when necessary.

N/A

• Demonstrates the ability to perform clinical/technical/service/administrative tasks.

• Checks in patients and notifies providers that patient is present.

• Monitor and update charts:
  • Enter date of visit, department, and provider name on daily log sheet.
  • Add sheets to medical records.
  • Place and document radiographs in/on X-ray folders.
  • Place treatment plans, periodontal charts, informed consent forms, referral forms, and contracts for complex treatment into the dental subdivision of the comprehensive medical records.

• Records patient appointment data daily (i.e. no shows, cancellations, emergencies, payment source {Medicaid, self-pay, etc.})

• Takes and process radiographs as directed by the dentist/ hygienist.

• Assists dentist/ hygienist with patient care.

• Follows OSHA standards of infection control under CDC guidelines endorsed by department, organization, and overseen by Infection Control Officer.

• Maintains supplies and instruments in dental operatory.

• Maintains dental laboratory, process instruments, and monitor lab cases (check-in of lab cases, pouring impressions where indicated, storing cases, sending out lab cases, completing lab log sheets, etc.)

• Follows weekly and monthly maintenance procedures for all sterilization and radiograph developing equipment.

• Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area.

         Neonate/Infant   Pediatric   Adolescent   Adult   Geriatric   Not Applicable

• Is punctual and maintains a satisfactory attendance record.

• Is appropriately attired for the office

• Demonstrates reliability and trustworthiness.

• Effective in taking action without being told (taking initiative)

• Manages time and other resources to meet established goals within the agreed upon time frames. 

• Demonstrates flexibility in the acceptance and completion of work assignments.

• Participates in the department’s performance improvement activities.

• Maintains patient/employee confidentiality in the management of information.

• Observes the Health Care System’s compliance policies.

• Contributes to a cooperative, friendly and mutually supportive work environment: a “team” player.

• Participates in the development of other staff members.

• Meets regulatory, licensure and annual health assessment requirements.

• Identifies learning strengths and needs

• Utilizes learning resources.

• Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families and significant others.

• Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community.

• Demonstrates a professional, courteous and respectful attitude in dealing with clinical practice staff.

• Answers telephones in an appropriate, professional manner, make patient appointments and schedule patients in the appropriate appointment slot. 

• Assists patients in solving particular problems and refers the patient to the Dental Coordinator or Dental Director if it cannot be handled to the patient’s satisfaction.

• May be required to perform other duties as assigned or when necessary.

N/A

• Complete a structured clinical interview on all new patients.

• Provides comprehensive psychiatric care, including diagnostic interviews, medication, medication reviews, and therapy to patients and completed a structured clinical interview on all new patients.

• Documents all patient care in electronic medical record and closes all encounters within 48 hours.

• Participates in CQI projects and efforts for Psychiatry providers.

• Provides consultation to primary care providers and residents.

• Provides supervision and guidance to psychosocial staff members and students.

• Assists Psychiatry Director with other administrative tasks as requested or required.

• Participates in regularly scheduled team meetings, weekly team meetings and weekly case conference meetings as requested or required.

• Facilitates ongoing chart reviews to ensure quality indicators are met, including treatment plan reviews.

• Assists with quality assurance activities for the program, department, and agency as appropriate or required.

• Submits reports, as requested.

• Maintains professional competence through participation in continuing education and other appropriate learning experiences.

• Conducts educational sessions for mental health clinicians, social services staff, outside agencies and primary care providers.

• Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area.

         Neonate/Infant  Pediatric  Adolescent  Adult  Geriatric 

 Not Applicable

• Adheres to the organization’s policies regarding time and attendance.

• Complies with accepted dress code and maintains a professional image.

• Demonstrates reliability and trustworthiness.

• Manages time and other resources to meet established goals within the agreed upon time frames. 

• Demonstrates flexibility in the acceptance and completion of work assignments.

• Maintains patient/employee confidentiality in the management of information.

• Observes the Health Care System’s compliance policies.

• Follows and enforces agency policies surrounding work place violence and sexual harassment.

N/A

• Participates in the development of other staff members.

• Meets regulatory, licensure and annual health assessment requirements.

• Identifies learning strengths and needs

• Utilizes learning resources.

• Demonstrates a professional, courteous, and respectful attitude with patients, families and significant others.

• Demonstrates a professional, courteous and respectful attitude with clinical practice staff.